HR Services Representative - Education Centre in Seaforth, Ontario (Full-Time, Temporary)
The Avon Maitland District School Board seeks a temporary HR Services Representative for the Human Resource Services department at the Education Centre in Seaforth, Ontario. This position reports to the Senior Human Resource Services Manager.
The Avon Maitland District School Board is a full service, public, English school district in southwestern Ontario, bordering Lake Huron and covering the counties of Huron and Perth. Nestled in the heart of Southwest Ontario, Huron and Perth Counties include rural farmland and backcountry roads along with areas of historic architecture, arts, culture, and the newest culinary trends.
In the geographical center of this thriving region is Avon Maitland’s Education Centre in Seaforth. The Board’s Administrative Offices are located here, and they contain the central support for 31 elementary and 8 secondary schools, approximately 1600 teachers and 900 support staff. Additional information regarding the Board is available on the Board’s website.
The successful candidate will collaborate with HRS Staffing Officers, Health and Wellness Officers, and the Recruitment and Retention Officer to provide administrative support. Key responsibilities include accurately updating employee lifecycle changes in the Human Resource Information System (HRIS) and personnel files, managing SmartFind Express operations, processing Parklane and WSIB claims, supporting career fair preparations, and assisting with the coordination of supply staff interviews and related tasks.
Essential Functions and Responsibilities
● Provide prompt and efficient customer service for employee and visitor inquiries via in-person, phone, and email, explaining policies/procedures and assisting with paperwork while maintaining confidentiality.
● Support HR functions related to recruitment, staffing, and contract administration.
● Accurately enter transactions in HRIS and other systems for position changes, compensation, absences, transfers, sick leave, benefits, terminations, and retirements.
● Process and file WSIB documentation, including entering incidents into Parklane and completing WSIB Forms 7 as needed.
● Maintain and troubleshoot SmartFind Express, including system configuration and employee data management.
● Monitor unfilled jobs, assist in filling positions with supply staff, and issue verification reminders.
● Assist Health and Wellness Officers with Board initiatives, including design, promotion, and analysis.
● Prepare and distribute new hire packages and support job fair preparations.
● Gather, track, and summarize employment applications, set up interviews, and conduct reference checks.
● Support HR functions related to recruitment, staffing, and contract administration.
● Accurately enter transactions in HRIS and other systems for position changes, compensation, absences, transfers, sick leave, benefits, terminations, and retirements.
● Process and file WSIB documentation, including entering incidents into Parklane and completing WSIB Forms 7 as needed.
● Maintain and troubleshoot SmartFind Express, including system configuration and employee data management.
● Monitor unfilled jobs, assist in filling positions with supply staff, and issue verification reminders.
● Assist Health and Wellness Officers with Board initiatives, including design, promotion, and analysis.
● Prepare and distribute new hire packages and support job fair preparations.
● Gather, track, and summarize employment applications, set up interviews, and conduct reference checks.
● Perform general office duties, including filing, copying, mail distribution, and acting as backup to other HR Services Representatives.
● Acts as back up to the other HR Services Representative;
● Performs other Human Resources related duties as directed.
● Acts as back up to the other HR Services Representative;
● Performs other Human Resources related duties as directed.
Education, Qualifications and Experience
● Minimum one-year certificate in office administration, Human Resources, or a related field, plus one year of relevant work experience, or an equivalent combination of education and experience.
● Proficient in Microsoft Office (Word, Excel) and Windows programs, with strong keyboarding skills; experience with HR software, SmartFind Express, and Parklane is an asset.
● Strong ability to maintain confidentiality and provide professional customer service across all levels of the organization.
● Excellent written and verbal communication skills, with a solid understanding of grammar, spelling, and composition.
● Ability to work under pressure, meet deadlines, and effectively organize, prioritize, and multitask with minimal supervision.
● Knowledge of human resources operations would be an asset
● Proficient in Microsoft Office (Word, Excel) and Windows programs, with strong keyboarding skills; experience with HR software, SmartFind Express, and Parklane is an asset.
● Strong ability to maintain confidentiality and provide professional customer service across all levels of the organization.
● Excellent written and verbal communication skills, with a solid understanding of grammar, spelling, and composition.
● Ability to work under pressure, meet deadlines, and effectively organize, prioritize, and multitask with minimal supervision.
● Knowledge of human resources operations would be an asset
Hours of Work: 35 hours per week
Rate of Pay: $22.53 – $26.24 - In accordance with the Terms and conditions of Employment for Non-Union, Management, Administrative and Supervisory Employees;
**This rate of pay is subject to change, pending the implementation of remedy payment related to Bill 124: Protecting a Sustainable Public Sector for Future Generations Act, 2019 and other related annual increase(s).
Pension Plan: Defined pension plan through the Ontario Municipal Employees Retirement System (OMERS)
Start Date: As soon as possible
End Date: Unknown at this time
Interested applicants are requested to apply through amdsb.simplication.com (steps are below) including three supervisory references by 4:00pm on Monday, July 8, 2024.
How to Apply?
If you require assistance with amdsb.simplication.com, please call Simplication customer service at 1-877-900-5627.
We thank all applicants for their interest in opportunities with the Avon Maitland District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position.
Communication with short-listed applicants will be made through the contact information (email address and/or phone number) provided on the applicant’s amdsb.simplication.com profile page.
The AMDSB is committed to equity in employment and equitable hiring practices that allow us to engage qualified staff who reflect diversity. We will make any reasonable accommodation, based on any of the human rights protected grounds, to support candidates to participate in the hiring process.
Note: A satisfactory criminal background check will be part of the recruitment process.